Owners requesting the inclusion of motions on the agenda of a general meeting are often unsure of the best way to set out their request, including their explanatory notes and the form of the motion. This can be frustrating for committees and strata managers who are attempting to finalise agendas, sometimes in urgent circumstances. This template has been drawn from real-life situations where my lot owner clients were seeking the inclusion of motions on general meeting agendas – some of those owners living in very dysfunctional communities. It includes a covering letter requesting the inclusion of motions on the agenda of an upcoming AGM, as well as 10 sample motions dealing with items including:
- recording the meeting
- providing access to records
- pursuing an owner’s breach of the by-laws
- obtaining a work health and safety report,
The primary assistance of this template will be in its form, rather than its content, though owners in communities wanting to address the issues set out in the sample motions will find these helpful too.