June 10, 2020 at 9:05 am #230674AnneMember
Should meeting minutes reflect when owners/SC members arrive late to a meeting or leave early? What if this is a persistent pattern?
AnneJune 10, 2020 at 9:21 pm #230737ts1904Expert
Personally I prefer to focus on the outcomes in the minutes.
In my opinion, minuting someones tardiness is only going to cause disharmony and arguments. Once you travel down that path it can be difficult to recover from (and you don’t want to end up on a completely dysfunctional committee).
Yes, it’s frustrating, and those in attendance will note it, but my view is leave it out of the minutes.
On the other hand, someone may ask that it be specifically noted, so it is noted that they didn’t participate in decisions (much like when someone asks that it be minutes that they abstained from voting).
The minutes are really up to the writer at the end of the day. There’s no hard and fast rule.June 13, 2020 at 5:11 pm #230984Amanda FarmerExpert
If the quorum is borderline, it’s important to be careful about recording attendances, especially when people leave.
That’s because the meeting must have a quorum for each motion – not for the start of the meeting itself. This is commonly misunderstood.
So, if the meeting only just achieves a quorum because of the presence of one owner, and then one owner leaves partway through the meeting, there is no longer a quorum. Then:
– in the case of a general meeting: the chairperson will have to wait 30 mins and decide whether or not to proceed with the balance of the meeting
– in the case of a strata committee meeting, the meeting cannot proceed.
For that reason, in my view it’s good practice to record (at least) any departures, where they occur at a time when there are motions remaining for consideration.
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