Pre meeting voting

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  • #229916
    singaustralia
    Member

    Hi Amanda

    Could you please confirm the quorum required for a general meeting where the owners vote entirely by pre meeting voting by email?

    Does the same rule apply as for a physical meeting namely that if a quorum is not attained within half an hour of the start of the meeting, those present and entitled to vote (in this case votes received from those entitled to vote) would become the quorum?

    #229999
    Amanda Farmer
    Expert

    Hi singaustralia,

    You’ve answered your own question there!

    Quorum is the same (1/4 of owners or UE), based on the number of votes received. So if someone sends in a vote, they are ‘present’. See schedule 1, clause 17(3):

    (3) A person who has voted, or intends to vote, on a motion or at an election at a meeting by a permitted means other than a vote in person is taken to be present for the purposes of determining whether there is a quorum.

    Yes, in my view if there is no quorum you can proceed anyway (after 30 mins), and the persons considered ‘present’ are those who have sent in votes.

    I answered this question (quickly) on this week’s podcast. In the last 5 mins of the ep, I believe: https://yourstrataproperty.com.au/waiving-interest-on-levies-polls-and-electronic-voting-effective-zoom-meetings/

    Amanda.

    #230013
    singaustralia
    Member

    Thanks Amanda!

    So does this mean that in the case of a meeting where voting is wholly by pre- meeting voting by email, that a quorum will he reached even if only one person votes?

    #230486
    Amanda Farmer
    Expert

    Hi singaustralia,

    No – the quorum requirement is still the same as for meetings in person: you need 1/4 to send in their votes in order to proceed. Otherwise, wait 30 mins and chairperson decides whether or not to proceed.

    Amanda.

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