399. Meeting minutes: how detailed should they be?
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Effective meetings are at the heart of well-functioning strata communities. Today, I’m taking a closer look at how we record the minutes of meetings, including sharing some insights on the subject drawn from my recent visit to the United States.
Links mentioned:
- Get the transcript here!
- Robert’s Rules of Order
- Jim Slaughter’s Fast Track Guide
- Schedule 1, Clause 22 | Minutes| Strata Schemes Management Act 2015
- Schedule 2, Clause 17 | Minutes and Other Records | Strata Schemes Management Act 2015
- Joint statement on board minutes | AICD and Governance Institute of Australia
Another really informative and well considered topic addressed. Thank you Amanda and the Your Strata Property team for the clear and thoughtful presentation and of course the documents and information linked to the podcast. How lucky we are to have your guidance. Thanks you! 🙂
Hi Amanda – thxs for the good work. I have just listened to the ‘minute meeting’ and I totally disagree with your advice. Although minutes don’t need the general back-ground discussion that happens at meetings, minuting major conversations – pros/cons to a motion etc adds context which i think is an important part of the building’s history.
Perhaps you could help with this mtg related issue. We have a committee member who, at the last 2 meeting has been somewhat ‘tired and emotional’ and has also sent abusive emails to various owners and committee members. How would you handle this situation as (a) being present at the meeting (b) being the mtg chair or (c) the minute taker.
Kind regards
John
Hi Amanda.
In Australia, Renton’s Guide for Meetings and Organisations (Volumes 1 and 2) has tended to be the more authoritative reference on parliamentary procedure. Unfortunately, both are quite difficult to get now.
Volume 1 is how to establish an organisation.
Volume 2 is how to conduct meetings.